Clear Numbers. A Stronger Tomorrow.
Bookkeeping & Advisory for Growing Businesses
We help business owners stay organized, make informed decisions, and focus on what they do best — running their business.
Accurate Books
Clean records you can rely on
Clear Reports
Know what your numbers are saying
Reliable Support
Help when questions come up
Bookkeeping, CFO & Operations
The Support Your Business Actually Needs
From monthly bookkeeping and clean-up projects to CFO-level guidance and day-to-day financial operations support, we help strengthen your back office so you can stay focused on running and growing the business.
Monthly Bookkeeping
Reconciliations, transaction review, organized records, and consistent month-end reporting.
Catch-Up & Clean-Up
Behind or unsure what is correct? We organize the books, correct errors, and get you current.
QuickBooks Support
Setup, conversions, troubleshooting, workflow improvements, and practical QuickBooks guidance.
AP & AR Support
Better organization of bills, vendor activity, customer balances, and collections follow-up.
Financial Reporting
Profit & loss, balance sheet, cash flow, aging, and management reporting you can understand.
CFO & Operations Support
Budgeting, forecasting, cash-flow planning, management reporting, and practical support with the day-to-day financial operations that keep your business moving.
What We Review Every Month
Good bookkeeping is more than entering transactions. Each month we review the areas that help you understand what changed, what needs attention, and where the business may be leaking cash or margin.
Monthly financial review
✓ Cash position and cash flow
✓ Profit & loss trends
✓ Balance sheet issues
✓ Accounts receivable aging
✓ Accounts payable and upcoming obligations
✓ Payroll and labor costs
✓ Debt and loan activity
✓ Merchant and platform fees
✓ Owner draws or distributions
✓ Unusual or duplicate expenses
✓ Margins by customer, job, product, location, or service when applicable
✓ Budget versus actual performance
✓ Significant month-to-month changes
Red Flags We Look For
✓ Bank or credit-card balances do not match the statements.
✓ Old receivables or unpaid bills keep growing with no clear follow-up.
✓ Loan payments, owner activity, or transfers are showing up as income or expenses.
✓ Profit looks healthy, but cash in the bank tells a different story.
✓ Uncategorized, duplicate, or unreconciled transactions keep carrying forward.
✓ Financial reports change unexpectedly or cannot be explained.
Examples of Problems We Help Solve
Transportation: Separate truck-level fuel, repairs, equipment payments, and operating costs so management can see what is actually performing.
Construction & service businesses: Track labor, materials, subcontractors, mileage, and job costs against revenue to understand real job profitability.
Growing businesses: Bring cash flow, receivables, payables, payroll, debt, and owner activity into one clearer monthly picture.
Rental & property businesses: Separate income, repairs, utilities, platform fees, furnishings, and capital improvements by property.
QuickBooks cleanup: Correct duplicates, unreconciled accounts, misclassified activity, and unreliable balances so reports can be used again.
What Clients Value About Working With Us
✓ Clearer books and reporting. Financial information is organized so owners can understand what is happening without digging through QuickBooks.
✓ Questions get investigated. Unusual balances, old transactions, and inconsistencies are reviewed instead of simply carried forward.
✓ Practical communication. We explain the numbers in plain language and focus on what needs attention.
✓ Support that grows with the business. Bookkeeping can expand into reporting, AP/AR, cash-flow planning, and operational support as needs change.
✓ More time back. Owners can spend less time maintaining the books and more time running the business.
Does This Sound Familiar?
Do Any of These Sound Familiar?
✓ Your books are behind or you are not sure they are correct.
✓ You are profitable on paper but still feel short on cash.
✓ Customers owe you money and follow-up is inconsistent.
✓ You do not know which jobs, customers, products, or locations actually make money.
✓ Expenses keep increasing and you are not sure why.
✓ Your QuickBooks balances do not match what you expect.
✓ Owner or personal activity is mixed into the business.
✓ You are making decisions from the bank balance instead of clear financial reports.
How it works
Simple Process. Less Stress.
Discovery
We learn about your business, systems, pain points, and what you need from your books.
Organize
We clean up or build the right bookkeeping workflow so your records stay accurate and manageable.
Stay Current
You get ongoing support, current books, and clear financial information for better decisions.
Frequently Asked Questions
Why outsource bookkeeping?
Outsourcing gives you consistent bookkeeping and financial visibility without adding another full-time employee. It also gives you back time that would otherwise be spent reconciling accounts, chasing paperwork, or trying to figure out what changed in QuickBooks.
What is included each month?
The exact scope depends on your business, but monthly support can include transaction review, bank and credit-card reconciliations, financial statements, AP/AR review, cash-flow visibility, cleanup of open issues, and management reporting tailored to how you run the business.
Can you help if my books are already behind?
Yes. We can review the current file, identify what is incomplete or incorrect, bring prior periods current, and then transition into an ongoing monthly process if that is the right fit.
Do you work with QuickBooks Online?
Yes. We can work with an existing QuickBooks Online file, clean up a file that is no longer reliable, help with setup or conversion, and improve the workflow so the books are easier to maintain going forward.
Do you only serve Houston businesses?
No. P&R Books Pro provides remote bookkeeping and financial operations support to businesses throughout the United States.
Do you prepare income-tax returns?
We focus on bookkeeping, cleanup, reporting, and financial operations. We help keep your records organized and provide the reports and supporting schedules your CPA or tax professional needs for tax preparation.
Ready to Stop Worrying About the Books?
Tell us what is taking too much time, what is not working, or where you need better financial visibility. We’ll talk through the right bookkeeping, CFO, or operations support for your business.
(713) 992-3013
Accurate books. Clear insight. Reliable support.
Quick Links
Our Services
Monthly Bookkeeping
QuickBooks Cleanup
CFO & Advisory Support
Payroll Support
Financial Reporting
Get in Touch
(713) 992-3013
(832) 893-1052
randamadero@prbookspro.com
patriciomadero@prbookspro.com
The Woodlands, TX
Serving businesses nationwide